Deployment – ROKEBY Community Support Events
DEPLOYMENT DATE: 25th -26th January 2025
LOCATIONS
Rokeby Cricket Club sausage sizzle fundraiser
A fundraising effort to support the affected family, all proceeds going directly to the family. Mission Australia / TCCEM expected to attend to provide psychological support.
Time: 11am-4pm
Date: Saturday 25 January 2025
Location: Clarendon Vale Oval
Rokeby Down Under Fest (pre-existing event)
Free Family Fun Day.
12-3pm, Australia Day 26 January
Location: Rokeby Neighbourhood Centre
85 Tollard Drive
Rokeby
Maps below
| Key Personnel | Role | Name | Contact Number / Email |
|---|---|---|---|
| TCCEM Team Details: | Team Leader
Saturday: Sunday: |
TBC Katrina Timms |
0425 240 266 |
| Team Members
Saturday Sunday |
Christine McEldowney Clare Fuller |
0408 135 442 0419 687 992
|
|
| TCCEM Duty Manager: | 24 Hour Line | Margaret Savage | 0455 840 050 |
| Local Council Contact | Community Safety | Rebecca Tudor
rtudor@ccc.tas.gov.au |
0408260344 |
| Event Organisers | See Activation Request Below |
SITUATION UPDATE
Community Events where support is required for those affected by the Rokeby House Fire
Updated Questions:
Questions you could ask people now who have been there for a few days:
- What’s happened for you today?
- How are you managing? (Could have an emotional or situational response)
- How are you sitting with the latest updates?
- Do you have family / friends? Are they going ok?
- Do you have a plan? OR what are your plans from here?
- What do you need right now?
MISSION – Purpose / Goal of this deployment.
Provide PFA and Personal Support for affected people and people attending the community support events.
EXECUTION – Arrangements for the deployment
Lead agency: Clarence City Council with Mission Australia
Shift Times: – Subject to change!
- Saturday – 11am – 4pm
- Sunday – 12pm – 3pm
Travel arrangements – By own vehicle
Team Meeting place: Relevant Carparks
Briefing:
- Check with your Team Leader for any specific details / engagements
- Check the Go-Kit for resources
- Check Council Sign-in requirements for volunteers at the Evacuation Centre
Team tasks/ roles
- Provide PFA as required
- Assist with social work and other support activities
- Fill in shift information sheets and forward by email or phone to regional coordinator or deputy.
Other agencies involved / present:
- MISSION AUSTRALIA
- HEADSPACE – Unconfirmed
End Shift:
- Debrief with your Team Leader
- Advise your team leader of your ETA at your next destination
- Complete the Online ‘END SHIFT‘ Form
- Seek Support and Engage in Self Care
CLARENCE CITY COUNCIL ACTIVATION REQUEST
ACTIVATION REQUEST – fatal Rokeby housefire
| Activation requested by | Clarence City Council |
| Activation request sent to | Tasmanian Council of Churches Emergencies Ministry (TCCEM) |
| Service/s needed | Provision of personal support (Psychological First Aid / wellbeing checks) at community events occurring in response to this tragedy – primarily in Rokeby and Clarendon Vale – in the immediate aftermath. |
| Location/s | Locations for the service/s activated include but are not limited to the following and will be arranged by agreement between the relevant parties as required:
Rokeby cricket club sausage sizzle fundraiser. 11am-4pm Saturday 25/01/25 A fundraising effort to support the affected family, who suffered the loss of two young children…all proceeds going directly to the family. Clarendon Vale Oval: 45 Goodwins Rd, Clarendon Vale Event organiser: Justin Wright, Rokeby Cricket Club, ph: 0458 961 039
Rokeby Down Under Fest (pre-existing event) 12-3pm, Australia Day Sunday 26 January Free Family Fun Day. Rokeby Neighbourhood Centre 4 Hart Place, Rokeby Event organiser: Cate Clark, Manager, Rokeby Neighbourhood Centre, manager@rokebync.org.au, ph: 6200 8540 Other events to be advised through to mid-February. |
| Start date and duration (if known) | Specific events times, as above: 11am-4pm Saturday 25 January 2025 & 12pm-3pm Sunday 26 January 2025.
Immediate crisis support required through to mid-February, with longer term support strategies to be planned thereafter. |
| Cost-recovery arrangement | It is understood that no costs will apply to Council for this assistance. |
| Volunteer safety and fatigue management | Volunteer safety and fatigue management is the responsibility of TCCEM and an assessment of risk is to be conducted by these organisations prior to the deployment of their volunteers.
Council’s Community Development Officer – Community Safety will put TCCEM in contact with event organisers to aid planning. |
ADMINISTRATION(Vests / ID / TCC EM clothing / reporting forms / maps / radios / pens etc / accommodation)
COMMAND, CONTROL, COMMUNICATIONSPrivacy / confidentiality / safety / self-care / reporting process / information flow
SAFETY & MEDICALDriving – Please take care on the roads. Emergency Contacts – listed above – PLEASE CALL 000 if there is an Emergency Sign-in & out: Please sign-in on the required form and sign out – Also use the END SHIFT Form online. General Safety
Situational Awareness Injuries, WH&S incidents, hazards and near misses to be reported MEDICAL PLAN Call 000 if an emergency Seek First Aid at the Recovery centre if required First Aid: Commence Basic Life Support if trained and required – DRSABCD CONCLUSIONThis Briefing Paper is prepared for TCC EM Team Members responding to the Activation request as detailed above only. Please do not distribute and please destroy printed copies. Deployment Map:Location: Clarendvale Cricket Oval: 45 Goodwins Road, Clarendon Vale Location: Rokeby Neighbourhood House |